Pay Invoices

Creating Invoices For QuickBooks From Within Instant Accept

Creating Invoices and Updating QuickBooks®

Create and Update Invoices in InstantAcceptInstant Accept is a software application that allows QuickBooks® users to use credit card processing services outside of QuickBooks® Payments. Instant Accept has a secure integration with QuickBooks® Online, Desktop Financials, and Point of Sale versions. In addition to saving merchants money on their processing fees, Instant Accept has numerous other features. One of these features is creating invoices and updating existing invoices.

Many businesses have salespeople and outside service people that take orders and payments remotely. These new orders and payments then need to be manually entered into the business’s QuickBooks® accounting package. This can be time-consuming and increases the possibility of entry errors.

Instant Accept offers a solution to this problem. With Instant Accept new invoices can be created, existing invoices can be updated and payments accepted all outside of QuickBooks®. QuickBooks® is then updated in real-time through InstantAccept’s secure real-time synchronization.

Increase Profitability

This solution can help a business increase profitability in several ways. First, the business does not need to pay for additional users, saving money on monthly or annual fees. Second, the business can protect their sensitive data from employees that do not need access to certain areas within their QuickBooks®. Finally, the business’s outside salespeople become much more efficient. As a result, salespeople are able to close the sale and get paid right on the spot. Greatly reducing the chance of delayed payments or the buyer changing their mind. For a short demo on this capability check out our Creating an Updating Invoices video.

All types of businesses that make sales outside their brick and mortar location can benefit from Instant Accept’s creating invoices feature. First of all, businesses with outside sales and service people. Also, businesses that make sales at trade shows, swap meets, fairs, kiosks, etc. If they are using QuickBooks® Online or Desktop Financials at the office this offers a low-cost Point of Sale solutions and many other benefits.

Instant Accept has many other features and benefits including accepting ACH payments, setting up recurring payments, stored customer profiles, batch emailing of invoices, EMV/PIN debit acceptance, and much more.

For more information on Instant Accept visit our website at or click the button below to sign up for a free trial. You can also feel free to call us at 855-220-2840.



How to Pay Invoice in InstantAccept Online

Pay Invoice Within InstantAccept and QuickBooks Online

This walk through shows you how to pay invoice within InstantAccept Online and syncs with your QuickBooks data. Quickly and easily apply payments to invoices by following these simple steps. When payments are applied to invoices, the information automatically syncs with your QuickBooks in the background. Letting you worry about your business instead of keying information multiple times.

  • Log in to your account at InstantAccept
  • Click on the QuickBooks Online drop down on the left hand side of the screen
  • Click on “Invoices”QuickBooks Online Menu
  • Choose the invoice you would like to pay.
    NOTE: You can use the search fields at the top of the screen or scroll down to the bottom of the invoice screen.Invoice List - Select which invoice to pay.
  • Click the “Pay Invoices” button to the right of the Invoice you would like to receive payment on.
  • Complete the payment fields on the payment screen.Payment Screen
  • Once all fields are completed, click the “Payment” button.Payment Buttons
  • Once payment is received, you will see a successful message or a decline message at the top of your screen. You can also print a receipt from here.Payment Success or Decline Message


View a DEMO of Instant Accept Online and Sign up for a FREE Trial Today or Contact Us Today! (855) 220-2840